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Using the EDIS Editing System1

 

Howard W. Beck, Petraq Papajorgji and Steve Engle2

 

Introduction to the EDIS Editor

 

The EDIS Editor is a tool for preparing and

editing documents being distributed through the

EDIS database system.

 

In updating existing documents, the EDIS Editor

allows authors to edit directly in the EDIS database.

The revised version of a document will be

immediately available, eliminating delays in

document processing.

 

In entering new documents, the EDIS Editor

allows authors to focus on content. There is no need

to format pages in a document processing program or

to code documents with a strict set of styles.

 

Starting the Software

 

If you have created a shortcut to the program,

double-click the EDIS Editor icon on your desktop

display. Otherwise, select EDIS Editor from Start >

Programs.

 

A Java window will appear first, then the EDIS

Editor window.

 

Overview of the Editing System

 

The EDIS Editor uses editing windows,

command buttons, selection lists, and pull-down

menus, much like word processing software.

However, as the system is a database editor, not a

word processor, it differs in some major respects

from a word processing system.

 

The EDIS Editor has separate window panes for

viewing and editing different components of the

document database--sections of text, images, and

tables.

 

To preview the complete document in HTML or

print format, use the HTML or Print buttons. The

software will then assemble the master document

from its components, using the specified delivery

format.

 

The Editing Window Layout

 

Resizing. You can resize the main window

frame by dragging the borders with the mouse.

 

Window panes. The main editing window has

four divisions:

 

• Fields for required document information

(upper left of the window)

 

• A pane for creating and reconfiguring the

outline (middle left)

 

• A control panel for opening, saving, displaying

a HTML version, printing, and deleting a

document (lower left)

 

• A text editing pane (right side)

 

Additional windows. Command buttons, menu

bars, and toolbars provide access to additional

windows that are used to perform the following tasks:

 

• edit display text (title, authors, headings, and

captions)

 

• create and edit tables

 

• insert figures

 

• add footnotes

 

• insert special characters

 

• use the find/replace feature

 

• check spelling

 

Control Buttons

 

Control buttons are located at the lower left of

the EDIS Editor window. These commands affect the

document as a whole.

 

Load. Click to open a document from the EDIS

database. A selection list will display.

 

New. Click to start a new document. This can

be one of the following:

 

• a document to be typed in the EDIS Editor

 

or

 

• a document to imported from a word processing

file.

 

Save. Click this button to save your work.

 

Delete. To delete an entire document, load the

document, then click this button.

 

HTML. Click to view the document in HTML

format.

 

Print. Click this button to create a .pdf version of

the document.

 

Retrieve. Click to retrieve a document from the

central EDIS database. You must be attached to the

Internet to do this. The document will be stored on

your local hard drive. You must supply the DL

Number of the document you wish to retrieve.

 

Submit. Click to send a new or edited version of

a document to the central EDIS database. (This

applies to documents you have Retrieved to edit. The

edited version will replace the previous version in the

EDIS database.)

 

Menus and Toolbars

 

Menu items and toolbars that appear over the

text editing pane and the table editor are used to edit

text and tables, respectively. See: Text Editing Tools

and Table Editing Tools.

 

The menubar over the outline pane has the

following options:

 

Edit > New Section / New Subsection / Cut /

Copy / Paste as Section / Paste as Subsection / New

Table / New Figure. Used to edit the outline.

 

Search > Find / Replace. Used to search the

entire document, from the selected point down.

 

Tools > Check Spelling. Used to check spelling

in the selected section, with an option to continue to

subsequent sections.

 

Opening and Saving Documents

 

Use buttons at the lower left of the EDIS Editor

window to open or save a document.

 

Load. Click this button to open a document that

has previously been saved on your local computer

from the EDIS Editor. When you choose Load, a

selection of document titles will display. Click on the

title of the document to be retrieved, then click OK.

You will be asked to choose a version, in case there

are several versions of this document (archived, in

review, etc.)

 

New. Click this button to start a new document.

There are three choices available for creating a new

document, and Cancel:

 

• Create a Completely New Document

 

• Create a New Blank Version of the Document

 

• Create and New Version of the Current

Document by Copying the Current Version

 

Save. Click this button to save your work on your

local computer.

 

CAUTION: Be sure any document you are

working on is saved with both a title and DL Number

assigned. The title will be used to display documents

you can load. However, if you do not replace the

default DL Number, TEMP, with a unique DL

number, the next document you save as TEMP will

overwrite the previous TEMP document. If necessary,

use a provisional DL number which can be changed

later.

 

The hourglass icon will display while the Save

process is running. You do not need to clear the

screen or close a document after you save it. When

you want to bring up a different document, simply

start with Load (for an existing document) or New.

 

Retrieve. Click this button to retrieve a

document from the EDIS database. Enter the DL

number of the document to be retrieved, then click

Retrieve.

 

Submit. Use with Retrieve. Click Submit to

replace a document in the EIDS database with the

copy you have revised.

 

Starting a New Document

 

When you first run the EDIS Editor, the program

is positioned to start the TEMP document.

 

If you are finishing work on one document and

want to start a new one, Save your work, then click

New at the bottom left of the EDIS Editor window.

 

The following are the basic steps to create a new

document, or to initiate a document outline and

import text from a word procesing file.

 

1. Enter the assigned DL number (See: DL

Number).

 

2. Enter the required document information (title,

author, etc.) in the upper left section of the EDIS

Editor window (For details of this process see:

Required Document Information).

 

3. Create the document outline in the outline

window pane (See: Section Headings).

 

4. Enter text associated with each section heading.

Type the text in the text editing window, or

import it from a word processing file (See:

Importing a Word Processing File).

 

5. Insert any tables, figures, and equations (See:

Adding Tables, Adding Figures, Adding

Equations).

 

Required Document Information

 

Certain bibliographic information about the

document needs to be entered in the fields at the

upper left of the EDIS Editor window.

 

Document Title

 

The document title is entered in a special field

editing window.

 

To Enter the Document Title: Click the Field

editing button (three dots) at the end of the Title field

(upper left of the EDIS Editor window). Type the

title in the space provided in the Title editing

window. Use the toolbar buttons to add italics or

special characters as needed.

 

To Add the Title Footnote: Enter the title

footnote in the space provided in the Title editing

window.

 

Title footnotes provide bibliographic information

about the document, and follow an established pattern.

 

You can type in the footnote window, or cut a

footnote from the samples provided, then paste the

sample in the footnote window and edit as needed.

 

See:

 

• Sample Title Footnotes, Basic Format for

Extension Documents

 

• Sample Title Footnotes, Complex Publication

History

 

To Revise Title Information: To revise the title

or the title footnote, click the Field editing button and

make revisions in the Title field editing window.

 

Sample Footnotes, Basic Format for

Extension Documents

 

Following are sample title footnotes for various

Extension series. You can cut and paste a footnote for

the appropriate series and edit as needed. For further

details, see the notes following the samples.

 

__Extension Circular__

 

This document is Circular 983, Florida

Cooperative Extension Service, Institute of Food and

Agricultural Sciences, University of Florida. First

published January 1992. Revised June 1997.

Reviewed May 1999.

 

__Fact Sheet__

 

This document is Fact Sheet FRC-89, one of a

series of the School of Forestry Resources and

Conservation, Florida Cooperative Extension

Service, Institute of Food and Agricultural Sciences,

University of Florida. First published August 1989.

Revised June 1995. Reviewed May 1999.

 

__Special Series__

 

This document is SS-AS-10, one of a series of

the Animal Science Department, Florida Cooperative

Extension Service, Institute of Food and Agricultural

Sciences, University of Florida. First published

September 1996. Reviewed May 1999.

 

__SP Series__

 

This document is SP-108, Florida Cooperative

Extension Service, Institute of Food and Agricultural

Sciences, University of Florida. First published April

1995. Reviewed May 1999.

 

NOTES

 

Department Name. Fact sheets and publications

with SS numbers are numbered at the departmental

level and should include the department name in the

bibliographic information. Extension circulars,

bulletins, and publications with SP numbers do not

use a department name in the footnote.

 

Publication Date(s). Dates are entered as month

and year (e.g., "April 1999"). The title footnote

should include the following information:

 

• Date first published (if available)

 

• Date of last revision

 

Sample Footnotes, Complex Publication

History

 

In the case of a complex publication history, the

basic framework of the sample footnotes will not be

sufficient. The additional information should be given

in the title footnote as clearly and concisely as

possible.

 

For example:

 

1. A Fact Sheet, revision of older fact sheet, with

change in title and publication number

 

This document is Fact Sheet FOR-21, one of a

series of the School of Forest Resources and

Conservation, . . . . First published as FOR-21,

"Common Pines of Florida," February 1989.

Reviewed January 1998. FOR-21 replaces

FRC-21, "Native Pines of Florida," published

November 1981. . . .

 

2. An Extension Circular, previously published

by a different agency

 

This document is Circular 455, Florida

Cooperative Extension Service, . . . . This document

was originally published as Leaflet 2828 of the

Division of Agricultural Sciences at the University of

California, July 1976, and was reprinted as FCES

Circular 455 in May 1979. Circular 455 was revised

February 1998. Reviewed September 1998. . .

 

Author

 

The authors' names are entered in a special field

editing window.

 

To Enter the Authors' Names: Click the Field

editing button (three dots) at the end of the Author

field. Enter the author(s)' name(s) in the space

provided in the Author editing window.

 

__Sample entries__

 

Henry W. Smith and Marian L. Jones

 

Joyce N. White, Franklin S. Black, and Raymond

C. Green

 

To Add the Author Footnote: Type the

footnote in the space provided in the Author editing

window.

 

The author footnote should provide the following

information:

1. Authors' names, followed by academic title and

department. If all authors are in the same

department, insert the department name once at

the end of the author identification sequence.

 

2. The remainder of the institutional identification.

 

__Sample Author Footnotes__

 

Henry W. Smith, Associate Professor, and

Marian L. Jones, Assistant Professor, Animal Science

Department, Cooperative Extension Service, Institute

of Food and Agricultural Sciences, University of

Florida, Gainesville, 32611.

 

Joyce N. White, Professor, and Franklin S.

Black, Assistant Professor, Food Science and Human

Nutrition Department; and Raymond C. Green,

Associate Professor, Food and Resource Economics

Department, Cooperative Extension Service, Institute

of Food and Agricultural Sciences, University of

Florida, Gainesville, 32611.

 

To Revise Information about Authors: To

revise the authors' names or information in the author

footnote, click the Field editing button and make

revisions in the Author field editing window.

 

DL Number

 

What Is the DL Number? The DL (digital

library) number is a 5-character codename composed

of two letters and three numerals.

 

How Do I Get a DL Number? If a document

already has a DL number assigned, this number

should be retained. Otherwise, a new number will be

assigned by the Office of Information Technologies.

 

__New Documents__. To obtain a DL number for a

new document, contact Jack Haldeman at the IFAS

Information Technologies Office. Send e-mail to

jch@ifas.ufl.edu or phone 352/392-3196.

 

What If I Can't Get a DL Number Right Now?

If you do not have the official DL number available,

enter a temporary codename in the DL Number field

before you save the document. Otherwise, you risk

having another "TEMP" document overwrite the

document you have created. The name can be

changed once a DL Number is assigned. A document

cannot be submitted to the EDIS Database until a DL

Number is assigned.

 

IFAS Number

 

Enter the series name and serial number for the

publication. Type directly in the "IFAS Number"

field.

 

Examples:

 

__Extension publications__:

 

Bulletin 52

Circular 1099

Fact Sheet AE-200

SS-AEG-18

SP-197

 

__Experiment Station publications__:

 

Bulletin 180

Bulletin 181 (technical)

Bulletin 182R

Circular S-299

Research Report NFREC-98-2

 

Department

 

Click on the Down arrow at the end of the

Department field, then use the selection list to choose

the name of the IFAS unit from which the publication

originated.

 

In case of interdepartmental publications, select

the departmental affiliation of the senior author.

 

Dates

 

Enter dates in the provided fields.

 

Use one or two digits for month and day, two

digits for year (e.g., 12/6/99; 1/22/00. Four digits may

be entered for the year, but the last two digits will be

displayed in the field).

 

Skip fields that do not apply.

 

The date fields are as follows:

 

Created--the date the document was originally

created.

 

Review--the date the document was last

reviewed and approved for current use.

 

Expires--the date after which the document will

no longer be considered current.

 

Revised--the date the document was last revised.

 

Modified--the date the document database was

last edited. This information is comparable to the file

date on a word processing file.

 

New, Revised, or Reviewed

 

Click the Down arrow at the end of the field, then

use the selection list. Options are as follows:

 

New

 

Major revision

 

Minor revision

 

Reviewed (reviewed and approved for continued

use without revision)

 

Language Settings

 

The document language can be set to be in either

English or Spanish. This also controls the language

settings for the Affirmative Action Statement,

disclaimers, and other text.

 

Release, Review, or Archive

 

Click the Down arrow at the end of this field,

then choose the appropriate category from the

selection list. Options are as follows:

 

Release designates the version to make public

 

In Review designates a version being reviewed

 

Archive designates older versions of the

document that were previously published

 

Open to Public

 

The document on the EDIS Web site will not be

open to the public unless you click to place a check in

the Open to Public Checkbox.

 

Section Headings

 

Headings and subheadings must be entered in the

outline pane before the text associated with that

heading can be entered.

 

No subheadings should be created in the text

pane, with the exception of a paragraph heading--a

phrase in bold type that begins a paragraph. Any

other headings created in the text pane will not be

formatted correctly in the printed document, because

they have not been registered in the outline.

 

Heading Levels

 

Number of Levels. Multiple levels of

subheadings can be created in the outline. As a

practical matter, the number of levels should be

limited to four or five.

 

Expansion Buttons. When a subheading is

created, the higher level heading acquires an

expansion button. Click on the Plus symbol ("+") to

expand the outline display. Click a Minus symbol

("-") to condense the outline display.

 

Guidelines for Outlining. To observe correct

outline style, if a heading has a subheading under it,

there should be at least one more subheading at the

same level (An exception can be made for paragraph

headings; i.e., a phrase in bold text at the beginning of

paragraph).

 

Creating a Section Heading

 

The process of creating a section heading has

two parts: first, set the position for the heading in the

outline, and second, enter the wording for the

heading.

 

Part 1: Set the Position for the Heading.

Execute the following steps in the outline pane.

 

1. Select the heading that will immediately precede

the new heading. For the first heading you

create, select Top.

 

2. Click Edit on the outline menu bar.

 

3. Select New Section for a new heading at the

same level as the selected heading) or New

Subsection for a subheading to be added under

the selected heading.

 

4. An entry, "Section Heading," will be created in

the outline as a placeholder. Click on this entry

to select it for editing.

 

Part 2: Edit the Heading. Move the cursor to

the upper right of the editing window, where the

temporary heading is repeated in a field above the text

pane, and execute the following steps.

 

1. Click the Field editing button (three dots) at the

right end of the section heading field.

 

2. The default text, "Section Heading," will now be

displayed in a Section Heading window. Block

the heading and overwrite it with the actual

wording for the heading.

 

3. Add italics or special characters as needed by

selecting the buttons on the Section Heading

toolbar.

 

4. Close the Section Heading window.

 

Style Guidelines for Headings

 

Capital Letters. All headings should be in

mixed case; that, is, initial capitals for main words.

 

Font Appearance. Headings will be

automatically formatted according to their level in the

outline. No font codes are used with section heads,

except as follows:

 

Italics may be added to headings by using the

italics button on the Section Heading toolbar.

 

Bold codes are not used with any section

headings that are listed in the outline.

Paragraph headings, which are typed at the

beginning of a paragraph, but not listed in the

outline, may be formatted with bold codes.

 

Special characters may be added to a heading

by choosing the character button in the Section

Heading toolbar.

 

Editing Headings

 

Headings are edited in the Section Heading field

editing window, using the following procedure.

 

1. Click in the Outline window pane to select the

heading to be edited. Use expansion buttons as

necessary to access subheadings in the outline.

 

2. Move the mouse cursor to the upper right of the

editing pane, where the heading is repeated.

Click the Field editing button (three dots) at the

right end of the heading field.

 

3. Edit the heading in the Section Heading editing

window. You can revise wording, add special

characters, or italicize selected letters.

 

4. Close the Section Heading window when you are

finished.

 

Moving Headings

 

Headings are moved in the outline by a

cut-and-paste procedure. You can change the

sequence of headings and/or the level of a heading by

this procedure.

 

First, cut the heading. Click once on the

heading to be moved, then select Edit > Cut from the

menu above the outline.

 

Second, select the new position for the

heading. Click to select the heading that (a) is at the

intended level for the heading to be pasted and that

(b) immediately precedes the position where you

want the heading to be inserted.

 

If you are moving a heading down in the outline

to become the first subheading in a section, there will

be no existing subheading to select. In this case

choose the heading that is to gain the subheading. In

Step 3, choose Paste as Subsection.

 

Deleting Headings

 

Click in the outline to select the heading to be

deleted. Then select Edit > Cut from the menu above

the outline.

 

CAUTION: All subsections under a selected

heading will be deleted along with the higher level

heading, and text associated with headings will be

deleted with the heading. Copy any text that you

want to use elsewhere before deleting its heading.

 

Entering Text

 

Text must be associated with a section heading.

Once text is associated with a heading, this segment

of text will display when you select the heading.

 

To enter text, select a heading in the outline.

Then place the cursor in the text editing pane of the

EDIS Editor at the right side of the window.

 

To enter an introductory section with no heading,

use the default heading Top as the associated heading.

(You cannot overwrite the default heading name,

Top.)

 

Enter text by typing or by copying sections of a

word processing file. See: Importing a Word

Processing File.

 

Keystrokes and mouse commands perform in the

EDIS Editor much as they do in word processing

programs. For example, you can drag the mouse to

block text and press the Delete key to delete the

selected text. However, you cannot drag text with the

mouse, and there are no secondary button mouse

functions. To block and move text, you need to use

the Edit menu or toolbar.

 

For a description of menu and toolbar functions,

see Text Editing Tools.

 

Some conventions need to be followed in

entering text. See: Guidelines for Formatting Text.

 

Guidelines for Formatting Text

 

When using the EDIS Editor, formatting tasks

are held to a minimum.

 

Tabs. Enter text in flush left style, without using

a Tab code for the first line. The first line of each

paragraph will be automatically indented in the

printed document.

 

Indent. Use toolbar buttons to indent and

unindent.

 

Justification. Left justification is the default.

Center justification can be chosen from a toolbar

button as needed. Right justification is also available

for use in tables.

 

Lists. Format lists with toolbar buttons or the

Format menu.

 

Bulleted lists. Use the toolbar button or select

Format > Bulleted Item.

 

Numbered lists. Use the toolbar button or

select Format > Numbered Item.

 

Unmarked lists. Use the menu bar to select

Format > Plain Item.

 

Font Appearance. Use toolbar buttons to change

text to bold or italic and to __underline__.

 

Other Special Characters. A set of

multinational characters and symbols is available

from the Special Character button on the toolbar or

from the Format menu.

 

See: Text Editing Tools

 

Text Editing Tools

 

Special editing functions are available from the

menu bars and toolbars.

 

The menu bar and toolbar over the text editing

area provide the following functions. (M indicates

availability from the menu, T indicates availability

from the toolbar.)

 

Cut, Copy, and Paste (M, T)

 

Bold, Italic, and Underline (T)

 

Left, Center, and Right Justification (T)

 

 

Superscript and Subscript (M)

 

Indent and Unindent (M, T)

 

Bulleted, Numbered, or Plain Items (M, T)

 

Block Paragraph (M)

 

Insert Special Character (M, T)

 

Insert Figure (M)

 

Create, Edit, or Delete Hyperlinks (M, T)

 

Create or Edit Footnotes (M)

 

Cut, Copy, and Paste

 

Cut, copy, and paste buttons appear on the left

end of the toolbar.

 

Figure 1

 

Cut. Block the text to be cut, and click the Cut

button.

 

Other options:

 

• Use the menu bar to select Edit > Cut

 

• Block the text to be cut and click the Delete key.

 

Copy. Block the text to be copied, then click the

Copy button. (Or block the text and use the menu bar

to select Edit > Copy.)

 

Paste. Click the mouse to place the cursor and

click the Paste button. (Or use the menu bar to select

Edit > Paste.)

 

Bold, Italic, and Underline

 

Block text to be affected. Then select the Bold,

Italic, or Underline button from the toolbar.

 

Figure 2

 

To return text to normal font appearance, block,

the text and click the same button used to format the

text.

 

Justification: Left, Center, and Right

 

The default setting for text is left justification.

Justification can be changed by selecting one of the

justification buttons on the toolbar.

 

Place the cursor anywhere in a paragraph and

choose the desired justification. The change will

affect the entire paragraph.

 

To apply a justification change to more than one

consecutive paragraph, block the text to be affected

before selecting the justification button.

 

Indents

 

Two buttons on the toolbar provide right and left

indentation.

 

Figure 3

 

The Indent Right button on the toolbar indents

text one level to the right.

 

To indent a single paragraph or single line of

text, place the cursor at the beginning of the

paragraph, then select the Indent button. All text

before the next hard return will be indented.

 

To indent multiple adjacent lines or paragraphs,

block the text to be affected, then select the Indent

button.

 

Up to five levels of indentation can be used.

Select the button again for each additional level of

indentation.

 

The Indent Left button reverses a level of

indentation.

 

Lists

 

Toolbar buttons are available for Bulleted item

and Numbered item list formats.

 

The Format menu offers the same two list

styles, plus a Plain item list style for use in multilevel

lists.

 

For single-level unmarked lists, the Indent

command can be used instead of the Plain Item

command.

 

See: Creating a List, Types of Lists

 

Creating a List

 

To format a list -

 

1. Type the text, using a hard return at the end of

each list item.

 

2. Block the entire list and choose the desired list

style. (If there will be sublevels with mixed

styles in the list, apply the style for the first level

items.)

 

3. The list items will be indented, although this is

not shown in the text editing display. For the

first level of items, no indent command is needed.

 

To format sub-levels -

 

If both levels use the same style -

 

1. Block the group of subitems.

 

2. Choose the Indent button on the toolbar. (If you

are using the numbered list style, the numbers

will adjust when you indent.)

 

To use mixed styles -

 

1. Block the group of subitems

 

2. Choose the desired list style for the subitems.

 

3. With the items still blocked, choose the indent

button on the toolbar.

 

NOTE: You can select a list format first, then

start typing the list. Each hard return will indicate a

new list item. If other text follows a list, select the

active list style again at the end of the list to turn off

the list style.

 

Types of Lists

 

Bulleted. The list items will be preceded by a

bullet.

 

Numbered. The list items will be automatically

numbered. Do not type the numbers with the list

items.

 

Plain. The Indent command can also be used to

format a simple (one-level) list. However, to insert a

group of unmarked subitems within a numbered or

bulleted list, it is necessary to use the Format > Plain

Item command.

 

NOTE: HTML does not support unmarked lists.

In HTML displays, a plain list will be converted to a

bulleted list.

 

Superscript and Subscript

 

Block the character(s) to be affected.

 

Use the menu bar over the text window pane to

choose Format > Superscript or Format > Subscript.

 

Special Characters

 

Click the Special Character button on the toolbar

or choose Format > Insert Special Character.

 

Fugure 6

 

Figure 6. Insert Special Character

 

Select the desired tab in the Symbol Table

window. The Characters table provides multinational

characters and various symbols such as copyright and

trademark.

 

The Math table provides operational signs and

fractions.

 

Click on the character(s) you want to insert in

the text.

 

Footnotes

 

To create a footnote, select Format > New

Footnote from the menu bar. Enter the text of the

footnote in the Footnote window.

 

Do not enter footnote numbers. The software will

number footnotes automatically. An asterisk in the

text shows where a footnote number will appear.

 

To edit a footnote, place the insertion point just

before the asterisk for the footnote to be edited.

Choose Format > Edit Footnote.

 

Hyperlinks

 

What are hyperlinks? Hyperlinks are a feature

of HTML displays. The link allows a jump from a

highlighted word to the linked material. Hyperlinks

can be created in the text and from inside tables. The

link can go to a table, an image, a different document,

a Web site, an audio recording, or a video file.

 

Required hyperlinks. Hyperlinks are required

for electronic media displays of tables, figures, and

equations associated with a document. Each table,

figure, and equation must have a reference in the text,

and this reference must be marked as a hyperlink.

 

Optional hyperlinks. Other hyperlinks can be

created as desired to expand on information. Links

can be created to audio recordings (WAV or MIDI

format), video clips (AVI format) , other documents

in the EDIS database, and World Wide Web sites.

 

Creating Hyperlinks

 

To Create a Hyperlink:

 

1. Block the text to be highlighted as a hyperlink.

 

2. Click the Hyperlink button on the toolbar (three

links) or choose Format > New Hyperlink from

the menu bar.

 

3. Check the text on the Label line. If the text has

not been correctly blocked, click the Delete

button and start over. If the text is correct,

proceed to Step 4.

 

4. Enter information in the Link field. (See:

Filenames for Hyperlinks.)

 

5. Click OK to exit the Hyperlink Editor window.

 

Figure 7

 

Figure 7. Hyperlink

 

Filenames for Hyperlinks

 

Click the appropriate filename radio button as

follows:

 

For tables choose the table number ("Table 1,"

"Table 2", etc.)

 

For figures choose the filename of the image

file.

 

For equations choose the filename of the image

file of the equation under "Figures."

 

For audio clips choose "Other" and enter the

filename of the WAV or MIDI audio file in the

"Link" field.

 

For video clips choose "Other" and enter the

filename of the o clips need to be in AVI format. A

typical filename would be FS184V01 (the first video

insert for document FS184).

 

Filenames for a URL. Choose "Other" and give

the full address; for example, http://edis.ifas.ufl.edu

 

Editing or Deleting a Hyperlink

 

To Edit Link Information:

 

1. Place the cursor just before the highlighted text

for the hyperlink.

 

2. Click the Hyperlink button on the toolbar, or

chose Format > Edit Hyperlink from the menu

bar.

 

3. Rewrite the link information as needed in the

Hyperlink Editor window.

 

4. Click OK to save the changes. To exit without

saving the changes, click the Cancel button.

 

To Delete a Hyperlink:

 

1. Place the cursor just before the highlighted text

for the hyperlink.

 

2. Choose one of the following options:

 

Select Format > Delete Hyperlink from

the menu bar.

 

or

 

Select the Hyperlink button on the toolbar,

then select Delete in the Hyperlink Editor

window.

 

Editing Display Text

 

Special editing windows are provided for making

changes to the following items:

 

• Document title and associated footnote

 

• Author's names and associated footnote

 

• Section headings

 

• Figure captions

 

• Table captions

 

Each of these items displays in a field with a

Field editing button (3 dots) to the right of the field.

Click the Field editing button to access the editing

window for the item.

 

Search: Find/Replace

 

Starting a search. Use the menu bar above the

outline to select Search. Then choose Find or Replace

from the pulldown menu.

 

Search range. The Find/Replace routine will

search forward through the document, starting from

the insertion point in the text, or starting with a

selected section heading. To run Find/Replace on the

entire document, click Top in the outline, and then

select Find/Replace.

 

The Find window. Click in the Find field to type

the word or phrase you want to find. If you have

chosen Replace, type the replacement text in the

Replace With field. Click checkboxes to specify that

the search be case sensitive, or that it return complete

words only.

 

Match is found. When a match is found, the Find

routine stops and displays the match. You can make

any desired change in the text, then Cancel the search

or choose Find Next.

 

Replace. When running the Replace routine,

select whether you want the software to

automatically replace all instances, or whether you

want to view each instance as it is found. If you

choose Find Next, the routine will stop when a match

is found, allowing you an option to replace this

instance, to skip this instance, or to edit manually.

 

Check Spelling

 

Use the menu bar above the outline to Choose

Tools > Check Spelling.

 

Search Range. The spelling feature checks

spelling in the text from the current insertion point

down. To check spelling on the entire document,

click Top in the outline, and then select Tools > Check

Spelling.

 

The title of the section being checked displays

just above the Spelling window title bar.

 

At the end of each section the Check spelling

routine pauses and offers the choice of continuing to

the next section or ending the procedure.

 

Correcting or Skipping. The Check Spelling

routine will stop when it finds an unknown word. To

make a correction, manually edit the text displayed in

the Word field or select one of the suggested

replacement words, then click Replace. Other options

are Ignore (that is, ignore this instance) Ignore All,

Add to Dictionary or Stop.

 

Adding Tables

 

Tables must be registered in the outline under the

heading Tables.

 

Tables are created and edited in their own special

editing windows.

 

Table references are included in the text, and

these references are marked as hyperlinks.

 

Tables themselves (unlike figures) are not

inserted in the text. All tables will be printed at the

end of a document if they are not inserted within the

text.

 

Figure 8

 

Figure 8. Title field with field editing button at right.

 

Creating a New Table

 

Click on Tables in the outline to select this entry,

then use the menu bar over the outline to choose Edit

> New Table.

 

A dialog box titled Create New Table will

appear. Enter the number of columns and rows you

want for the table.

 

Table Caption

 

To create a table caption, click the Field editing

button (three dots) at the right of the Table caption

field. Then enter the table caption in the Table

Caption window.

 

Do not type a table number at the beginning of

the caption. Table numbers are automatically

provided by the editing software according to the

position of the table in the outline. (See: Table

Numbers.)

 

Column Headings

 

Enter column headings in the top row of the

table.

 

For headings that span two or more columns,

drag the mouse to block cells to be merged, then click

the Merge button (icon of grid with faded crosslines).

See also: Table Editing Tools: Designate Header

Rows.

 

Entering Data in Cells

 

A cell must be selected before data can be added

or edited.

 

Click in the table grid to select a cell. A blue

border indicates that a cell is selected.

 

Enter data in the selected cell by typing or by a

copy-and-paste procedure. For details of the latter

procedure, see: Importing Table Data.

Adjusting the Table Editing Window

 

Click the "+" button for the table editing window

at the upper right of the display, just below the Exit

button for the editing system.

 

Table Numbers

 

Tables will be automatically numbered in the

order in which they are entered in the outline under

the heading Tables. Existing tables will be

renumbered if a table is deleted or moved in the

outline.

 

Adding Hyperlinks for Tables

 

Each table should have a reference in the text; for

example:

Table 1 lists methods that can be used

to control fleas indoors.

 

Various methods can be used to control

fleas indoors (Table 1).

 

To create a hyperlink:

 

1. Block the text to be highlighted as a link (e.g.,

"Table 1").

 

2. Click the Hyperlink button on the toolbar, or

choose Format > New Hyperlink from the menu

bar.

 

3. In the Hyperlink editor window, click the radio

button for table and choose a table by clicking

the Down arrow.

 

4. Click OK when the information is complete.

 

Revising a Table

 

To revise a table, select the table number in the

outline. This will provide access to the Table editing

window.

 

Click in a cell to select the cell for editing. To

revise a table caption, click the Field editing button

(three dots) at the right of the table caption field to

access the Table caption window.

 

Moving a Table in the Outline

 

To change the order of a table in the outline, use

a cut-and-paste procedure, as follows:

 

1. Select the heading for the table (e.g., "Table

1").

 

2. Choose Edit > Cut from the outline menu bar.

 

3. Select the table number that is to precede the

table to be pasted. To move a table into the Table

1 position, select the heading "Tables."

 

4. Choose Edit > Paste as Section from the menu

bar.

 

Table Editing Tools

 

The Table editing window offers most of the

same editing tools as the text editing window pane.

See General Editing Tools for information about

options such as cut and paste and changing font

appearance.

 

The Table option on the table editing menu

provides a group of formatting functions unique to

tables.

 

Figure 12

 

Figure 12. Table menu options

 

For further information on these options see:

 

Designate Header Rows

 

Specify Borders and Shading

 

Designate Key Cell

 

Recalculate Cell Size

 

Additional commands available for use in tables

are as follows:

 

Block a column or row

 

Change column width or row height

 

Add or delete a column or row

 

Merge or split cells

 

Split cells for imported data

 

General Editing Tools

 

A table cell must be selected before data in that

cell can be edited.

 

Otherwise, the following functions work the

same as in the Text editing window pane. (These

tools are described in Text Editing Tools.)

 

• Cut, Copy, and Paste can be accessed from both

the table toolbar and the Edit menu.

 

• The table toolbar has buttons for bold and italic,

justification, indent and unindent, list formats,

special characters, and hyperlinks. Note that

hyperlinks can be triggered from within a table

to other data. This is in addition to the required

link to the table from the text reference.

 

• The Format menu provides Superscript and

Subscript options in addition to list formats,

indent options, and special characters.

 

• Search offers Find/Replace options.

 

Tools provides access to Check Spelling.

 

Change Column Width or Row Height

 

To enlarge or decrease column width or row

height, place the cursor over a line on the table grid

and drag the cell border.

 

If rows have too much blank space below the

row content, rather than move each row border, select

Table > Recalculate Cell Size from the Table menu

bar.

 

Select a Column or Row

 

For some editing tasks, you must first select a

column or row (or a group of columns or rows).

 

To select a column, click the gray

column-selection button at the top of the column. The

cells in the column will display a heavy outline,

indicating that the column is selected.

 

To select a row, click the gray Column-selection

button at the left of the row. The cells in the row will

display a heavy outline, indicating that the row is

selected.

 

To select a group of columns, drag the mouse

across the column-selection buttons for the columns

to be selected.

 

To select a group of rows, drag the mouse down

the column-selection buttons for the rows to be

selected. To enlarge or decrease column width or row

height, place the mouse cursor over a line on the table

grid and drag the cell border.

 

Add or Delete a Column or Row

 

First, select the row or column where the change

will take place. (See: Select a Column or Row.)

When the row(s) or column(s) have been selected,

click the appropriate toolbar button.

 

Figure 9

 

Figure 9. Add/Delete row, Add/Delete column

 

To Add a Row. Use the toolbar button displaying

a green horizontal bar. The new row will be added

above the selected row.

 

To Delete a Row. Use the toolbar button

displaying a red horizontal bar.

 

To Add a Column. Use the toolbar button

displaying a green vertical bar. The new column will

be added to the left of the selected column.

 

To Delete a Column. Use the toolbar button

displaying a red vertical bar.

 

Merge or Split Cells

 

The Merge button has faded grid lines, while the

Split/Restore button has heavy grid lines.

 

To Merge Cells across a Row

 

Figure 10

 

Figure 10. Merge/Split cells

 

1. Click the gray Row-Selection button at the left of

the row.

 

2. Click the Merge button.

 

To Merge Selected Cells

 

1. Drag the mouse vertically or horizontally to

block cells to be merged.

 

2. Click the Merge button.

 

To Split Cells

 

1. Click to select the cell to be split. This must be a

cell that was previously merged.

 

2. Click the Split/Restore button. The cell will be

split to restore the original grid pattern.

 

Split Cells for Imported Data

 

Two buttons are provided to assist in

reformatting data imported from word processing

files or ASCII files. (See: Importing a Word

Processing File.)

 

Figure 11

 

Figure 11. Restore columns, rows

 

To Split a Cell Vertically

 

Icon: Box with vertical line (representing two

columns).

 

Function: Restores column divisions in a row of

merged cells.

 

Typical use: When copying a table row by row

from a word processing program, column breaks are

lost, and the data needs to be reformatted into

columns.

 

Directions: Place the cursor at the beginning of

the data to be moved, and click the button to Split

Cell into Columns. This will restore the next column

in the row, and will move all text after the insertion

point into that column. Repeat this process until all

columns are restored.

 

To Split a Cell Horizontally

 

Icon: Box with horizontal line (representing two

rows).

 

Function: Adds a row and moves text into that

row.

 

Typical use: When a table is imported from an

ASCII file (e.g., a scanned document file), a new row

is typically represented by a hard return. The data

needs to be reformatted into the correct row

configuration.

 

Directions: Place the cursor at the beginning of

the data to be moved, and click the button to Split

Cell into Rows. This will add a row, and will move all

text after the insertion point into the new row,

keeping the data in the same column.

 

Designate Header Rows

 

Designate header rows as follows:

 

1. Click Table > Table Header on the menu bar.

 

2. Specify how many rows serve as column

headings.

 

Rows designated as header rows will stay on

screen when a table requires vertical scrolling. In a

print version, header rows will repeat at the top of a

new page when a table continues over a page break.

 

Specify Borders and Shading

 

The default setting for tables is to have borders

on all sides of cells, and to use a white background.

 

To change these settings, select Table > Cell

Borders and Shading from the table menu. You will

access a dialog box for specifying borders and

shading.

 

The options you choose in the Cell Borders and

Shading dialog box will apply to the entire table

unless you select a portion of the table first.

 

To select a portion of the table for formatting,

you can do the following:

 

• click in a single cell to select it

 

• drag the mouse to block a group of adjacent

cells

 

• click the gray row-selection bar (for example,

to select a row for shading)

 

Recalculate Cell Sizes

 

When extra space appears in table rows, select

Table > Recalculate Cell Sizes from the table menu.

 

Designate Key Cell

 

When a table is composed of multiple sections,

designate key cells--that is, cells containing labels

that apply to a group of subsequent rows.

 

For example, suppose a table describes a series

of ornamental plants. Each plant requires several

rows of the table for some type of description. The

first row for each plant section would contain the

plant name. This row would be a Key Cell.

 

The key cell designation is used when printing

the document to make sure that the rows following a

key cell are printed on the same page as the key cell.

 

Select key cells one at a time (click in the cell),

then select Table > Key Cell from the table menu.

 

Preparing Images

 

All images must be in a digital graphics format.

 

Contact the IFAS Office of Information

Technologies for assistance in digitizing color slides

or other photographs.

 

Use GIF format for black-and-white or grayscale

images, JPEG for color images.

 

Guidelines for Preparing Image Files

 

Editing and Cropping. Use a paint program to

edit graphics files as required, cropping images

closely.

 

Graphics Format. If necessary, convert the file

format. Save images in GIF format for

black-and-white or grayscale images, JPEG for color

images.

 

Resolutions. Save each image three times in

different resolutions for use in different media. You

need a thumbnail image for use in the editing system,

a larger image for use in printed documents, and a

third image for use in HTML displays.

 

1. For HTML display (e.g., WWW), maximum

size is 640 pixels wide x 480 pixels high. This

will provide a full-screen image. Usually a

smaller size is satisfactory.

 

2. For printed documents, assume a one-column

graphics box width. An image width of 900

pixels is recommended.

 

3. Provide a thumbnail file for use in the EDIS

Editor. This will allow you to see the image in

the text editing panel when you insert a figure

into the document.

 

NOTE: Three different resolutions can be made

automatically if a printable image is prepared first.

See: Registering Figures in the Outline.

 

Filenames for Graphics Files

 

Descriptive filenames may be used, such as

"Roach1."

 

Add the extension GIF or JPG to indicate the file

format.

 

NOTE: The 8-character limit for filenames no

longer applies, and it is no longer necessary to use the

EDIS file-naming conventions that produced

filenames such as FS184F01.GIF (i.e., Figure 1,

document FS184). However, these filenames may be

retained where they are already in use.

 

Authors will need to set up a convention for

naming and filing the three sets of files to be

prepared. One option would be to add a character to

the filename to indicate the target media: for

example:

 

1. "Roach1P" = print version

 

2. "Roach1T" = thumbnail version

 

3. "Roach1E" = version for electronic display

(WWW, CD-ROM)

 

Another option is to use the same filename for

each set of three images, and save the files in

different folders to keep them separate.

 

Composite Images

 

Composite images can be composed within the

editing system. It is not necessary to create a

composite image with a separate graphics editing

system.

 

See: Adding Figures to Documents: Creating a

Composite Image.

 

Adding Figures to Documents

 

There are three basic steps in adding a figure to a

document.

 

1. Register the figure in the outline and provide

information in the figure editor.

 

2. Specify the point of insertion of the figure into

the text. This is required for printed output.

 

3. Provide a hyperlink for HTML displays.

 

Registering Figures in the Outline

 

To register a figure in the outline, click on

Figures in the outline, then choose Edit > New Figure

from the outline menu bar. The image editing

window will then display.

 

Provide the filename and caption for the figure.

Use the tabs to register all three versions of the image.

 

NOTE: The default setting is for a figure to

consist of a single image. If you intend to create a

composite image, click the appropriate selection

button at the bottom of the image editing window.

See: Creating a Composite Image.

 

Enter the Filename

 

Click the field edit button (three dots) at the end

of the File Name field to browse available image

files. Select the desired file in the Open Image dialog

box and click Open.

 

Once you enter the filename, the image will

display in the Image editing window.

 

Click on the tabs to load each image three times,

once for each resolution (thumbnail, on-screen, and

printable).

 

When you click the Browse button for the

filename, the software returns to the same folder, so

you can load multiple images quickly.

 

Figure Number and Figure Label

 

Figures will be automatically numbered in the

order in which they are entered in the outline under

the generic heading "Figures."

 

The default Figure label is the figure number.

However, you may wish to change this label to a

descriptive phrase (e.g., German roach). Descriptive

labels can be helpful in inserting the figure into the

text, when available figures will be listed by label.

Especially when there is a long list of figures, it can

be useful to see a descriptive phrase for each figure.

 

NOTE: The descriptive label you enter is not

printed or used in any display. It is an option provided

for the convenience of authors.

 

Figure Captions

 

To Create a Caption. With the image window

active, click the field edit button at the end of the

Caption field to access the Figure Caption window.

Enter the caption in this window.

 

Do not enter a figure number as part of the

caption. Numbers will be automatically assigned

according to the position of the figure in the outline.

 

To Edit a Caption:

 

1. Select the figure in the outline. The image will

display.

 

2. Click the Field edit button (three dots) at the end

of the Caption field.

 

3. Edit the caption in the Figure Caption window.

 

Credits

 

Use this field to credit the source of the image, if

appropriate.

 

Creating a Composite Image

 

Click the radio button at the bottom of the image

editing window that is labeled Several images. When

you select this button, lettered tabs will be added to

the top of the image editing window.

 

Click the tab for "A." Then proceed as you

would for a single image. That is, click the Field edit

button (three dots) at the end of the File Name field to

browse available image files. Select the desired file in

the Open Image dialog box and click Open.

 

Load the image for component "A" three times,

once for each resolution--thumbnail, on-screen, and

printable.

 

Then click the tab for "B" and load the next

image three times.

 

Continue until all parts of the composite image

have been selected. (See also: Entering the Filename,

NOTE.)

 

Inserting an Image in the Document

 

To insert an image in a document, proceed as

follows:

 

1. Position the cursor in the text editing pane where

you wish to insert the figure.

 

2. Choose Format > Insert Figure from the menu

bar.

 

3. Make a selection from the list of available

images.

 

NOTE: The figure to be inserted must first be

registered in the outline.

 

Adding Hyperlinks for Figures

 

Create a Reference in Text. For each figure,

there must be a reference in the text that is marked as

a hyperlink.

 

The typical reference uses a figure number, e.g.:

 

Hibiscus blooms add color to Florida

landscapes (Figure 1).

 

An alternate format can be used for "plates" that

have not been numbered as figures; e.g.:

 

Sweetgum trees provide fall color in north

Florida.

 

To Create a Hyperlink. Proceed as follows:

 

1. Block the text to be highlighted as a link.

 

2. Choose the Hyperlink button from the toolbar.

 

3. In the Hyperlink Editor window, enter the

filename by clicking the radio button for figures

and choose the appropriate figure by clicking the

arrow. See: Filenames for Hyperlinks.

 

4. Click OK when the information is complete.

 

Revising Figures

 

Once an image has been imported into the

database, the program does not access the original

image file any more.

 

If you decide to edit an image after it has been

loaded into the database, you willl need to edit the

original image and reload the image into the

database.

 

To replace the figure in the database, select the

appropriate figure number in the outline, and re-enter

the filename for each of the three images. Then open

the section of text where the image has been inserted,

delete the obsolete figure, and insert the new figure.

 

Changing the Order of Figures

 

If (and only if) the label is left as "Figure 1," etc,

figures will automatically be renumbered whenever a

figure is deleted or moved in the outline. (See: Figure

Number and Figure Label.)

 

To change the order a figure number, use a

cut-and-paste procedure, as follows:

 

1. Select the outline heading for the figure (e.g.,

"Figure 1").

 

2. With the figure number still highlighted in the

outline, choose Edit > Cut from the outline menu

bar.

 

3. Select the figure number that is to precede the

figure to be pasted. To move a figure into the

Figure 1 position, select the heading Figures.

 

4. Choose Edit > Paste as Section from the menu

bar.

 

Adding Equations

 

Equations must be imported into the EDIS

Editor as bitmapped images.

 

1. Prepare the equation in a program such as the

WordPerfect Equation Editor.

 

2. Use a graphics program to make a screen capture

of the equation. Include the display of the

equation number in the image area.

 

3. Edit the image as required. You may need to

crop the image.

 

4. Convert the image file to GIF format.

 

5. Save the image three times at different

resolutions. (See Guidelines for Preparing Image

Files.)

 

6. Copy the image files into the appropriate folders

under Thoughtpad. (See Directories for Image

Files.)

 

7. Import the image into the document. (See

Registering Figures in the Outline and Inserting

an Image in the Document.)

 

8. Add a hyperlink for the equation.

 

Numbering Equations

 

Equations will be numbered in the order in which

they are entered in the outline under the heading

Figures. Change the label from "Figure 1" to

"Equation 1."

 

To change the order of an equation, cut the

heading for the equation (e.g., "Equation 1") and

paste the heading in the desired position. (See

Moving Headings.)

 

NOTE: The equation number should be included

in the image area of the bitmapped graphics file. If an

equation number is to be changed after this image has

been generated, a new image file will need to be

created for the equation.

 

Adding Hyperlinks for Equations

 

Each equation should have a reference in the

text; for example:

 

Final ratings were calculated using the formula

shown in Equation 1.

 

1. Block the equation number in the text; for

example, Equation 1.

 

2. Choose the Hyperlink button on the toolbar or

select Format > New Hyperlink from the menu

bar.

 

3. In the Hyperlink Editor window, enter the

filename by clicking the radio button for figures

and choose the appropriate equation by clicking

the Down arrow. See: Filenames for Hyperlinks.

 

4. Click OK when the information is complete.

 

HTML Preview

 

To preview the document in HTML format,

click the HTML button at the lower left of the EDIS

Editor window.

 

To exit the HTML display, click the "-" button

that is displayed below the Exit button in the upper

right corner of the window.

 

CAUTION: If you click the Exit button for the

HTML window, you will be asked if you want to exit

the editing program.

 

Printing a Document

 

Clicking the Print button will create the .pdf

version of the document.

 

Importing a Word Processing File

 

It is not possible to directly import documents in

a word processor format into the EDIS Editor, but you

can copy and paste portions of documents, avoiding

the need to rekey these portions.

 

First, a new document framework must be

established in the EDIS editor. Then sections of text

and table data can be copied from a word processing

file and pasted into the EDIS Editor.

 

To establish the new document framework,

proceed as follows..

 

1. In the EDIS Editor, Choose New and enter

required document information. See: Starting a

New Document and Required Document

Information.

 

2. Create headings in the EDIS Editor outline. See:

Creating Section Headings.

 

3. Create the framework for tables as explained in

the section, Adding Tables. Set the number of

columns and rows, click OK, and enter the table

caption.

 

To begin the copy-and-paste procedure,

minimize the EDIS Editor and retrieve the word

processing document in the appropriate program

(e.g., WordPerfect or Word).

 

For instructions on the copy-and-paste

procedure, see Importing Sections of Text and

Importing Table Data.

 

Importing Sections of Text

 

You will be copying text one section at a time.

After establishing headings in the EDIS Editor,

minimize the EDIS Editor and retrieve the document

in the word processing program.

 

1. In the word processing program, block a section

of text from one heading to the next heading.

Choose Copy.

 

2. Maximize the EDIS Editor.

 

3. Select the appropriate heading in the EDIS

Editor outline, then click in the text pane, and

click the Paste button on the toolbar.

 

4. Repeat the Copy-and-Paste process as needed.

 

Importing Table Data

 

After creating the table structure in the EDIS

Editor, you can copy and paste table data from a

word processing file.

 

Without exiting the Table Editing window,

minimize the EDIS Editor and retrieve the word

processing document in the appropriate program

(e.g., WordPerfect or Word).

 

For tables that do not have complex column

headings (i.e., spanner headings), it will be easiest to

copy tables one column at a time. An alternate

procedure is to copy one row at a time.

 

To import one column at a time, proceed as

follows:

 

1. In the word processing document, block the first

table column. Choose Copy.

 

2. Maximize the EDIS Editor window.

 

3. Click the gray Column-Selection bar at the top of

the first column.

 

4. Click the Paste icon.

 

To import one row at a time, proceed as follows:

 

1. In the word processing document, block the first

table row to be copied (starting with column

headings, not the table title). Choose Copy.

 

2. Maximize the EDIS Editor window.

 

3. In the EDIS Editor, click the gray Row-Selection

bar at the left of the first row, then click the

Merge button to merge the cells in this row.

 

4. Click the Paste button.

 

5. The row now needs to be reformatted into

columns. Position the insertion point at the

beginning of the data for the second column.

Click the Split Cell button (icon with vertical

bar). Continue across the first row with the same

technique.

 

6. Repeat the Copy-and-Paste process for each row

of the table. See: Table Editing Features.

 

Index

 

Author

Author footnote

Author footnote, samples

Bibliographic information

Block a table column

Block a table row

Block selected table cells

Block text

Bold

Bulleted lists

Captions, edit

Captions, create

Characters, special

Check spelling

Close a document

Close the HTML window

Close the table editing window

Columns, in tables

Columns, in text

Copy command, in table editor

Copy command, in text editor

Copy text from word processing file

Columns, delete in table

Columns, insert in table

Columns, specify number in table

Columns, width in table

Columns for text (applies to print document)

Composite image

Cut

Date

Delete document

Delete heading

Delete text

Department

Directories for graphics files

DL Number

Document, new

Document information

Equation numbers

Equations, create

Equations, insert document

Figure numbers

Figure captions, create

Figure captions, edit

Figure, create composite

Figures, add to outline

Figures, insert in text

Filenames for graphics files

Find

Font appearance

Font changes

Footnotes, create

Graphics files, edit

Graphics files, formats

Graphics files, requirements

Graphics files, resolutions

Header rows in tables

Headings, create

Headings, delete

Headings, edit

Headings, levels

Headings, move

Headings, save

Height of table rows

HTML preview

HTML temporary file

Hyperlink, create

Hyperlink, delete

Hyperlink, edit

Hyperlink, required for equations

Hyperlink, required for figures

Hyperlink, required for tables

Hyperlinks

IFAS number

Import tables

Import text

Indent

Italic

Justification

Keyed tables

List styles

Lists

Load

Math symbols

Merge table cells

Multinational characters

New

New document

Numbered lists

Open

Outline, add headings

Outline, expand

Paste

Paste

Plain lists

Print the document

Recalculate cell size

Replace

Rows, delete in table

Rows, headers in table

Rows, height in table

Rows, insert in table

Rows, specify number in table

Rows, split in table

Save

Search

Special characters

Spelling, check

Split a table cell

Standard tables

Subheadings, create

Subscript

Superscript

Symbols

Tab

Table cell, merge

Table cell, select

Table cell, split

Table columns, delete

Table columns, insert

Table columns, specify number

Table columns, width

Table numbers

Table rows, copy

Table rows, delete

Table rows, header

Table rows, height

Table rows, insert

Table rows, paste

Table rows, split

Table titles

Tables, create

Tables, edit

Tables, enter data in cells

Tables, format

Tables, imported

Tables, keyed

Tables, standard

Text editing tools

Text, entering

Text, guidelines

Title

Title footnote

Tools

Underline

Word processing file, importing