back to Processing Procedures

How to process edis orders

1. Open up http://edis.ifas.ufl.edu/administration/index.html, and log in.

2. Look on the left side of the page under Orders, and click on Show Print Orders. It will pull up the orders.

3. Print the list of orders out.

4. Look at each pdf to make sure that the word mark has been updated. If it has not been updated, go ahead and pull it into the tool and update it.

5. Once you have check to see if it has been updated or you update it, save it to your desk top.

6. Pull the pdf from your desktop into acobat and add the county sheet. (You add the county sheet by opening up the pdf, click on pages, which is on the left side, scroll to the bottom of the pages, and add county sheet. You get the county sheet from the EDIS cover sheets folder, which is on the server or saved to your machine.)

7. Resave it to your desktop.

8. Once you have finished adding all of the county sheets, open up https://docstore.kinkos.com/edis.

9. Enter you username which is the same as your Gator link.

10. Enter the password which is UFEDIS and click continue.

11. Click on Send & Print Your Documents at FedEx Kinko’s.

12. Step 1: Click on browse, select the pdf that you wish to load.

13. Click on Continue.

14. Step 2: Add the name of the document, where it says My Document

15. Click on Continue.

16. Preview your document. If you have more than one document, this is where you add them. Just click on Create Another Document, and go back to step 1 and step 2, and do until you have added all the documents for this one county.

17. Once you have added all of the documents, click on Continue to Cart.

18. You will see a list of the documents you have added, add the number of copies per document.

19. Add the FedEx Kinko’s commercial account number. The number is at the bottom of the payment block. Also you will need to add the district number, if it is an IFAS Department the number is “6”, if it is a Research Center the number is ‘7”. Enter the county name, and the edis order numbers, this comes from the print out of the edis orders. It is also listed on the header page. If there is more than one order do the numbers like this with a dash in between them 11111-11112.

20. Click on continue.

21. It will tell you there is an error and that you need to add the purchase order number. The number is 219. Click continue.

22. In the order completion block please put in when the job is due. I leave it on 2 days, unless someone needs it faster. If it is Friday and you want them done on Monday, then that would be 3 days.

23. Enter all of the information in the Recipient box, most of this will be on the header sheet. You will have to look up the phone numbers.

24. Once that is all filled out click on continue and it will let you look one more time at what you are ordering. Clink on “place order” if everything looks okay.

25. You will get an order confirmation number. Print it out.

26. Go back to the edis orders at http://edis.ifas.ufl.edu/administration/index.html, and click on show print orders. Click on done, and you will need to add the order number that you just received from the doc store. You will need to add the order number for each order that you placed for that same county.

27. If you have more than one county, start back at number 4 and start over.